The simple rostering software you'll love to use.
A simple roster creator with everything you need to plan the week: build rosters around availability, manage shift swaps, publish updates, and keep every employee on the latest schedule.
This week
Roster ready to publish
Built for the weekly rush
Go from messy availability to a roster everyone can follow.
Build the week
Add staff, drop in shifts, and keep every role, location, and note in one clean view.
Publish changes
Lock in the roster when it is ready and keep your team working from the latest version.
Share instantly
Send the roster by link, email, SMS, print, or PDF without rebuilding the schedule.
Share roster
Week of 14-20 July
12 staff
SMS
8 with mobile
Download
Wall copy
Publish & share
One publish. Everyone on the same roster.
When the week is ready, publish it once. RosterShare gets the schedule to every employee wherever they check: a link they can bookmark, an email, an SMS, or a printed copy for the wall.
Automatically roster with AI.
Describe the coverage you need and let RosterShare draft the first version. Auto Roster works with your staff, availability, time off, roles, and business hours so managers can review a practical schedule faster.
Staff availability
Availability? Sorted.
Enable Availability when your team is ready, then staff can mark the times they usually cannot work each week. Managers see clear warnings when a shift overlaps unavailable time, while still keeping the final call.
Availability
Recurring unavailable times
Staff self-service
Invited staff can check the roster, claim open shifts, and keep their availability up to date.
Team accounts
Invite your team. Skip the group chat.
RosterShare is more than a roster grid. Invite employees into their own accounts and staff check the roster, claim open shifts, request cover, and keep availability current on their own, so it all stops going through your phone.
Accounts for your team
Staff get their own logins, so rosters, availability, and requests live in one place instead of scattered messages.
Open shift claims
Post unfilled shifts and let staff claim them, with manager approval when you want the final say.
Shift cover requests
Staff who cannot make a shift can request cover, so swaps happen in the open instead of buried in texts.
Availability self-service
Staff keep their unavailable times current, and managers see warnings before conflicting shifts are published.
Timesheets
Turn rostered shifts into reviewed timesheets.
Staff submit the hours they actually worked in the browser. Managers can compare actual times with rostered shifts, account for paid or unpaid breaks, approve entries, and export a payroll-ready CSV when the period is done.
Actual hours
Staff submit real start, end, and break details.
Manager review
Approve, reject, reopen, or correct entries before export.
Payroll export
Download reviewed entries with paid hours and labor cost fields.
Timesheet review
Rostered vs actual hours
And more
Everything else you need to run the week.
The practical tools that keep scheduling fast once the basics are in place.
Drag, copy, and adjust fast
Move shifts between employees and dates, copy entries, and reorder your team list.
Templates and week tools
Save roster templates, apply them later, copy from last week, or copy to next week.
Locations and positions
Organise shifts by role, position, or location, then filter the roster to focus each view.
Employee management
Add staff individually, bulk add them, or import employees from CSV to get set up quickly.
Free roster maker
Need to make a quick roster now?
Use our roster maker to draft this week's schedule, add staff, move shifts around, then download, share, or email it when you are ready.
Made for real teams
Simple enough for small teams. Flexible enough for busy weeks.
Your next roster can be finished in minutes.
Create your first roster free, then publish and share it with your team.
Frequently asked questions
- What is a roster maker?
- A roster maker, also called a roster creator, is a tool that helps you create and manage employee work schedules. RosterShare lets you build weekly rosters visually, assign shifts, track availability, and share the published schedule with your team.
- Is RosterShare really free?
- Yes! RosterShare is free to use for small teams. Some features require upgrading your account, such as email and SMS publishing, and AI rostering, but you can manage your small team with our basic features such as shift scheduling, availability tracking, timesheets and more for free.
- How do I share a roster with my team?
- You can publish your roster and share it via a public link, email it directly to employees, or download it as a PDF. Employees can view the published schedule without needing an account.
- Can employees see their own schedule?
- Yes! Published rosters can be shared via a link that anyone can view. In the future, employees will be able to create accounts and log in to see their personal schedule, request time off, and set their availability.
- What is a roster template?
- A roster template saves your shift pattern for a week so you can reuse it. If your schedule follows a pattern (e.g. the same shifts every week), save it as a template and apply it with one click instead of recreating it.
- Can I use RosterShare for multiple locations?
- Yes! You can create multiple locations and assign shifts to specific locations. This makes it easy to manage schedules across different sites or departments.