Can staff submit timesheets in the browser?

Yes. Staff can submit actual hours through their RosterShare account in the browser.

Can timesheets be compared with rostered shifts?

Yes. Timesheet entries can link to rostered shifts so managers can compare actual hours with the planned roster.

Do unpaid breaks affect paid hours?

Yes. Unpaid break minutes are subtracted from paid hours and labor cost calculations.

Timesheets for rostered teams

Timesheet management software for small business.

Collect actual hours from staff, compare them with the roster, review entries, account for unpaid breaks, and export clean timesheet data for payroll.

Start Tracking Timesheets See Timesheets Overview

Actual hours, not guesswork

Review what actually happened after the roster is worked.

Rosters are the plan. Timesheets are the record. RosterShare keeps the two connected so managers can spot late starts, changed finish times, unpaid breaks, and entries that need correction.

Staff save entries as submitted, so there is no hidden second submit step.

Rostered shifts can prefill start, end, and break details for faster entry.

Managers can approve entries before exporting payroll data.

Timesheet review

This payroll period

2 awaiting approval

Employee

Date

Rostered

Actual

Break

Paid

Status

Ava

Mon

8:00-2:00

8:04-2:03

30m unpaid

5.5h

Approved

Noah

Tue

10:00-6:00

10:02-5:58

30m unpaid

7.5h

Awaiting approval

Mia

Wed

12:00-8:00

12:00-8:10

30m unpaid

7.67h

Needs changes

55.7h

paid hours

$1,226

estimated labor

CSV

payroll export

Built for practical payroll prep

The basics small teams need first.

Start with simple timesheet submission and review, then keep the data structured for deeper payroll workflows later.

Browser-based time entry

Staff submit actual start, end, and break details from their account without a native app.

Rostered shift linking

Timesheets can link to rostered shifts, so managers can compare planned hours with actual hours.

Paid and unpaid breaks

Unpaid break minutes reduce paid hours and labor costs, while paid breaks remain included.

Manager approval flow

Approve, reject, reopen, or correct entries before they are used for payroll export.

Basic labor costs

When rates and currency are enabled, managers can see labor costs beside paid hours.

CSV export

Download timesheet entries for the selected period and status when payroll is ready.

Workflow

From worked shift to approved timesheet.

Staff submit actual hours

Employees enter the time they worked, including breaks and notes for the shift.

Managers review exceptions

Compare actual times with the roster and reject entries that need correction.

Approved entries are exported

Download a CSV for payroll once the period has been checked.

Good fit for teams like

Cafes and restaurants

Retail stores

Clinics and reception teams

Salons and wellness teams

Cleaning and service crews

Events and casual teams

Pay rates and labor costs are manager-only data. Staff can submit their own timesheets without seeing private pay fields.

Add timesheets when your roster is ready for payroll review.

Timesheets are optional and can be enabled when your team is ready to track actual hours against the roster.

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