The easiest way to roster your hospitality team
RosterShare is the rostering platform for cafes, restaurants, bars, and hotels. Roster around casual availability, cover sick calls without the ring-around, and put the latest roster in every pocket.
This week
Weekend covered, one bar close open
Publish once, reach everyone
A roster posted in the group chat is gone by lunch.
With RosterShare you publish once and everyone works from the same version: staff see it in their own account, get an email or SMS, and the kitchen still gets a printed copy for the wall.
- Staff accounts always show the latest published roster
- Email the full week in one click
- SMS for the people who never check email
- Read-only share links for staff without accounts
- Clean printable PDF for the kitchen wall
- Publish only the changes when the week moves
Casual availability
Uni timetables, second jobs, and sport on Thursdays.
Casual availability never sits still. Instead of collecting it in messages, staff mark the times they cannot work in their own account, and you see a warning before you publish a shift that clashes.
Availability
Recurring unavailable times
Open shift claimed
Saturday bar close posted at 6:12am, claimed by Tom at 6:31am.
Open shifts and cover
One 6am sick call shouldn't take your whole morning.
The ring-around is the worst part of running a venue: calling down the list while you are also receiving a delivery. Post the shift as an open shift instead, and the first available person claims it while you get on with the day.
Built for venue weeks
Split shifts, doubles, and a Saturday that needs twice the floor.
Hospitality weeks are lumpy. Lunch and dinner services with a gap between, a quiet Tuesday, a slammed Saturday. RosterShare is built for weeks that look like that, not a 9-to-5 grid.
Brief the roster like you brief the team.
"Two on the floor for Friday dinner, Sofia opens, nobody on a double two days running." Describe the week in plain language and Auto Roster drafts it around availability, time off, roles, and your opening hours. You review before anything is applied.
Timesheets
Week of 14-20 July
Clock in
Own phone or kiosk
Approvals
Review each entry
CSV export
For payroll
Breaks
Paid and unpaid
Time clock and timesheets
Payroll shouldn't start with deciphering the kitchen clipboard.
Staff clock in from their own phone or a shared tablet by the till, breaks are timed, and every clock-out becomes a timesheet entry matched against the rostered shift. Approve the week, see labor costs against hourly rates, and export a clean CSV for payroll.
Pricing
Simple, transparent pricing.
Try everything free for 14 days. Pro is $2.99 USD per staff member per month with annual billing, or $3.99 USD billed monthly. Save 25% by paying yearly.
- Everything free for your first 14 days
- Build and print rosters free for up to 5 staff
- No minimum spend, cancel anytime
Free roster maker
Need this week's roster done right now?
Draft the week in the free roster maker below: add your crew, drop in the shifts, then download, print, or email it when it is ready.
Made for venues
From a six-seat espresso bar to a full-service floor.
Hospitality rostering FAQ
Common questions from cafe, restaurant, and bar managers.
Is RosterShare built for cafes and restaurants?
Yes. RosterShare is designed for shift-based venues. Organise shifts by position (barista, floor, bar, kitchen), filter by location if you run more than one venue, and build weeks where Saturday looks nothing like Tuesday.
How do staff see the roster?
Staff open the latest published roster in their own account on any phone, with nothing to install. You can also notify them by email or SMS, share a read-only link, or print a PDF for the kitchen wall.
What happens when someone calls in sick?
Post the shift as an open shift and let staff claim it, with manager approval if you want the final say. Staff who cannot make a shift can also request cover themselves, so the swap happens in the open instead of buried in texts.
Can I roster split shifts and doubles?
Yes. Add more than one shift to the same day for the same person, copy shifts across the week, and save the whole week as a template so the next busy weekend starts from a working pattern.
Does RosterShare interpret hospitality awards?
No. RosterShare calculates labor costs as hourly rate times paid hours and exports approved timesheets as CSV, so your payroll system or bookkeeper applies awards and penalty rates. If you need award interpretation inside the rostering tool, a larger platform will fit better.
What does it cost?
Everything is free for 14 days with no credit card. After the trial, Pro is from $2.99 USD per staff member per month on annual billing ($3.99 AUD), and you can keep building and printing rosters for up to 5 staff on the free plan.
Tonight's service deserves a roster everyone has seen.
Add your crew, build the week, and publish. Front of house, back of house, and the weekend casuals all get the latest roster without you chasing anyone.
Everything free for 14 days. No credit card required. Cancel anytime.